Comments on: Sample Email Signatures

By: Melbourne Shop Fronts

Melbourne Shop Fronts — Mon, 28 Mar 2011 17:02:36 +0000

An email signature really varies. I agree that some are good and some are bad. I just found out that there is an Online Personal Signature Maker. You may want to check that out guys.

By: Kiran

Kiran — Mon, 03 Aug 2009 14:53:53 +0000

Is it a must for the signature to be in italics?

By: Service Untitled

Service Untitled — Mon, 25 Jun 2007 07:04:41 +0000

Hi Ankit,

Good questions!

I wouldn’t include a PO box in an email signature. I would say it is typically best not to mention that you have a PO box until someone asks where to mail something. They just automatically cause people to be suspicious. It may be worth the money to get a regular street address from The UPS Store or whatever. It just forwards to a PO Box, but you can use a regular address.

My general rule of thumb is to advise people to have two different email signature templates. One for your personal email and another for your helpdesk type email.

The personal email signature includes your title, direct telephone number and extension, cell phone number, direct email, etc.

The helpdesk one says your name and the company you work at. Some companies also like to include their phone number (no direct extension) and a link to their help section. I personally like to include the representative’s personal email, but that is up to you.

For some reason, I don’t like regards much. The one I find myself using most often is best regards. I’ve seen warm regards and kind regards work nicely as well. However, I just don’t seem to like regards by itself.

Thanks for the great questions!

By: Ankit

Ankit — Sun, 24 Jun 2007 23:46:20 +0000

If a business is run out of the home and uses a PO Box for business mailing, should it be included in the signature? I see the signature’s purpose as being a way of identifying how is sending the email and how you can get in touch with them. While you can’t physically meet someone at a PO Box, you could send a letter there.

I’m not sure if it should be included or not, any thoughts?

Also, if we use a seperate email address for dealing with clients, such as support@mybusiness.com instead of myname@mybusiness.com, how should it be signed?

I was thinking that it should be signed like this:

Regards,
John Smith
Company XYZ

The main issue is that you can’t leave your personal contact information there, because then customers will email/call you personally. Any thoughts you have on these would be appreciated!

By: Marc

Marc — Sat, 23 Jun 2007 20:33:27 +0000

I use the good old usenet convention to begin signatures with two dashes followed by a space on a line of its own (which allows smart UA to strip it on replying) and 4 lines beneath of the form:

–
John Smith
CEO
John.Smith@company.com
+1 234 45678

By: matt

matt — Fri, 22 Jun 2007 23:11:59 +0000

good , I think.

By: Six ways to make a good e-mail signature

Six ways to make a good e-mail signature — Fri, 22 Jun 2007 04:37:42 +0000

[...] This post of Doug’s got me thinking… I’ve seen every variation of every possible email signature in the world. That’s a pretty broad statement, but I am 99% sure I have seen pretty much everything one can do with their email signature. Source: Service Untitled » Sample Email Signatures – customer service and customer service experience blog [...]

By: Service Untitled » The Best Email Signatures - customer service and customer service experience blog

Tue, 19 Jun 2007 19:39:46 +0000

[...] Glenn Ross pointed out that signatures attached to emails that go out to other people shouldn’t include just an inward dial number, but a regular number (as well or instead of). If you are sending an email to someone who you don’t work with, an inward dial number doesn’t do much good. Glenn also suggested that the signature block should include the company’s main number and the voicemail message should let you reach an operator. All good suggestions. An example of a good phone number section would probably be: [...]